Privacy policy

Reference version

This English version is provided for information purposes only. In the event of any discrepancy, the French version shall prevail.

Purpose of the policy

This privacy policy describes the conditions under which JAB AVOCATS processes personal data in connection with the operation of the Website, exchanges with its contacts, prospects and clients, and the conduct of its professional activity.

JAB AVOCATS attaches particular importance to the protection of personal data and compliance with professional secrecy.

Data controller

The data controller is:

JAB AVOCATS has not appointed a data protection officer, unless otherwise stated in a subsequent publication. Any request relating to personal data may be sent to the address above.

Personal data processed

Depending on the circumstances, JAB AVOCATS may process the following categories of data:

• identification data: surname, first name, position, company, professional or personal address;
• contact data: e-mail address, telephone number, postal address;
• data relating to requests sent to the firm by e-mail or post;
• data required to open, manage and monitor matters;
• billing, payment and accounting data;
• Website browsing data, under the conditions set out in the cookies policy;
• any other information voluntarily communicated to JAB AVOCATS in connection with an exchange, appointment request, fee proposal request or matter.

Professional secrecy

Certain data processed in connection with matters entrusted to the firm may be covered by lawyers’ professional secrecy.

Purposes of processing

Personal data may be processed for the following purposes:

• responding to requests sent to JAB AVOCATS;
• organising a meeting or preliminary exchange;
• assessing whether the firm may act, in particular in light of conflict-of-interest rules;
• preparing an engagement proposal or fee agreement;
• managing, monitoring and performing matters entrusted to the firm;
• complying with applicable legal, regulatory, accounting, tax and professional obligations;
• preventing conflicts of interest, ensuring the security of exchanges and defending the firm’s rights;
• managing the Website and improving its operation;
• sending institutional or professional communications, where applicable, in compliance with applicable rules.

Legal bases

Depending on the purpose pursued, processing is based on one or more of the following legal bases:

• the performance of pre-contractual measures taken at the request of the data subject;
• the performance of a contract or fee agreement;
• compliance with legal, regulatory or professional obligations;
• the legitimate interest of JAB AVOCATS, in particular to manage its activity, ensure the security of the Website, prevent conflicts of interest and defend its rights;
• the consent of the data subject, where required, in particular for certain cookies or communications.

Recipients of the data

Personal data is intended for JAB AVOCATS and persons authorised to access it in the performance of their duties.

It may also be transmitted, where necessary, to the following recipients:

• technical, IT, hosting or maintenance service providers;
• advisers, experts, correspondents, fellow lawyers or partners involved in a matter;
• courts, administrative, professional or regulatory authorities;
• statutory auditors, accountants, banking institutions or payment service providers;
• any person or authority to whom disclosure is required by law, a court decision or a professional obligation.

Limited access to data

JAB AVOCATS ensures that access to data is limited to persons who need to know it.

Transfers outside the European Union

JAB AVOCATS favours service providers located within the European Union or the European Economic Area.

If certain data were to be transferred outside the European Union, JAB AVOCATS would ensure that such transfer is governed by appropriate safeguards in accordance with the General Data Protection Regulation, in particular an adequacy decision, standard contractual clauses or any other mechanism recognised as valid by applicable regulations.

Retention periods

Personal data is retained for no longer than necessary for the purposes for which it is processed, increased where applicable by statutory limitation periods or retention periods imposed by legal, regulatory, accounting, tax or professional obligations.

By way of indication:

• data relating to contact requests that have not resulted in the opening of a matter is retained for a reasonable period necessary to process the request and any follow-up to the relationship;
• data relating to client matters is retained for the duration of the relationship and then archived for the periods necessary to comply with professional obligations and defend the firm’s rights;
• accounting and billing data is retained for the applicable statutory periods;
• data relating to cookies is retained for the periods specified in the cookies policy.

Security and confidentiality

JAB AVOCATS implements appropriate technical and organisational measures to preserve the security, integrity and confidentiality of personal data.

These measures take into account the nature of the data processed, the risks presented by the processing and the specific requirements associated with practising as a lawyer.

Rights of data subjects

In accordance with applicable regulations, any data subject has, under the conditions provided by the relevant texts, the following rights:

• right of access;
• right to rectification;
• right to erasure;
• right to restriction of processing;
• right to object;
• right to data portability, where applicable;
• right to withdraw consent at any time, where processing is based on consent;
• right to define instructions regarding the fate of their data after death.

Exercising rights

These rights may be exercised by writing to: jab@jab-avocats.com or by post to the following address:

JAB AVOCATS may ask the data subject to provide proof of identity where necessary.

Complaint to the CNIL

Any data subject has the right to lodge a complaint with the Commission Nationale de l’Informatique et des Libertés (CNIL), 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.

Policy updates

JAB AVOCATS may amend this privacy policy to take account of legal, regulatory, technical or organisational developments.

The applicable version is the version published on the Website on the date of consultation.